Organizations & teams

The platform has four ways to group people. They look alike but do different jobs: two of them are shared accounts that own things, one is a sharing list, and one is a competition team.

Which is which

	Organization	Department	Workgroup	Clan
What it is	A shared account for a company, college or team	A division inside an organization	A saved list of people to share with	A team for security challenges
Owns labs, domains, devices, storage	Yes	Yes	No	No
Has its own plan and limits	Yes	Yes — a share of its organization's	No	No
Who creates it	Platform administrators only	Platform administrators, or the organization's owner and admins	Anyone	Anyone
How many you can be in	Several	Several	Several	One
Where to find it	Instances → Workgroups	Instances → Workgroups	Instances → Workgroups	Clan Hall

In short:

• Use an organization or department when a group needs its own labs, storage and limits that outlive any one member.
• Use a workgroup when you just want to share your labs or templates with the same people again and again.
• Clans are for competing together — see Clans and clubs.

Shown on labs.selfmade.ninja, the Selfmade Ninja Academy platform. On your own platform you will see your own domain and data.

How an organization account works

An organization is a separate account that several people operate. When you switch to it, anything you create — a lab, a domain, a device — belongs to the organization, counts against its limits, and stays with it if you leave.

Members get access to the labs the organization owns, and share one home storage area.

The Workgroups page

Everything on this page lives under Instances → Workgroups:

Part	What it shows
Organizations & departments	One row for each organization you belong to, with its departments indented underneath. Select a row to open that organization's page, or its gear to open its settings. This part appears only when you belong to at least one organization or department
My workgroups	A card for each workgroup you are in, with its member count, how many resources are shared with it, and your role in it
New workgroup	Creates a workgroup. Everyone sees this button
New organization	Creates an organization. Only platform administrators see this button

Getting an organization

You cannot create an organization yourself. Ask a platform administrator: they create it and make you its owner. From then on you run it yourself: you add members, create departments, and change its name, picture and description. Its plan and limits stay with the administrator.

An organization's page

Select an organization or department on the Workgroups page to open its page. Only its members (and platform administrators) can open it; anyone else is sent back to the Workgroups page.

Part	What it shows
Instances tab	Running labs shared with this account, with who deployed them and whether they are running
Templates tab	Templates shared with this account
Activity tab	Recent changes: members added or removed, roles changed, limits and settings edited, things shared or unshared — with who did it and when
About	The description, the owner, the handle (@name) and, for a department, a link to its organization
Plan & limits	The plan and each limit. ∞ means no limit of its own was set
Members and Departments	Who belongs, and (for an organization) its departments

An organization's page also lists everything its departments hold. Those rows are marked via followed by the department's name.

In this section

📄️Members and roles

Owner, admin and member in an organization or department — what each can do, and how to add, remove or leave.

📄️Acting as an organization

Switch between your personal account and an organization or department account, and what changes when you do.

📄️Departments and limits

Split an organization into departments, each with its own share of the organization's limits.

📄️Workgroups

A saved list of people you share labs and templates with, again and again.

📄️Moving resources

What happens to someone's ownerships and access when they leave an organization, and how to hand them over.